Speaker Toolkit

 

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Important Information & Deadlines Registration & Benefits Marketing Toolkit
The Hospitality show

We’re excited to welcome you as a speaker at #TheHospitalityShow

Below you'll find important deadlines, points of contact, resources and more to make your participation at The Hospitality Show as seamless as possible. In addition, we've included social media graphics, caption copy, banner ads and more, that you can use to let your following know you'll be speaking at the event! Got an idea for a marketing tool that could take your efforts to the next level? Please contact Kate Lester, [email protected]. 

Speaker Resources

Below is a roundup of all the important information you need to know to maximize your time pre-event and on-site. Plus, spread the word about your conference presentation with the helpful resources below.  

Your main points of contact: 

 

 

Speaker Important Information & Deadlines

 

Speaker Agreement

We require each individual speaker to sign and return a speaker agreement and speaker appearance release prior to the show. Your signed agreement confirms your intent to speak at the event. Please refer to your speaker Welcome Letter for the link to your speaker agreement. If you have any questions, please reach out to Jasmine Lathon-Gordon, [email protected]. 

 

Headshot and Bio:

Please submit your headshot and bio for the website through the Sessionboard portal. We update The Hospitality Show website and mobile app with all speaker biographies and headshots from your portal. If you have any questions or issues with uploading your headshot, please reach out to Jasmine Lathon-Gordon, [email protected].

To access your speaker portal, please follow these instructions or reach out to our team for assistance. 

 

Session and Profile Review:

Please review your session on The Hospitality Show website and profile to ensure accuracy. If edits need to be made, please email Madeline Kinney, [email protected] or Maddy Glist, [email protected]. 

 

PowerPoint Deadline and Requirements: October 6, 2025

Please note: Presentations are not required. Show Management will provide a title slide if no presentation is submitted. 

All conference session content must be non-commercial and educational in nature, and the promotion of a specific person or company and/or its products or services is NOT permitted. Speakers must use the template below.

ALL slide submissions MUST follow the requirements below:

  • Presentations must be submitted in PPT format. You will not be able to present from PDF files.
  • Make sure your presentation is in 16:9 format
  • If you have video or audio files embedded in your presentation, please send to Jasmine Lathon-Gordon, [email protected] separately.
    • If using videos, please limit to 2 videos per session.
  • Slides CANNOT contain:
    • Custom fonts as these are difficult to transfer to AV.
    • Embedded excel files
    • SmartArt graphics

  • Use event template - coming soon!

     

Panel Prep Calls

For speakers on panels, no presentation slides are required. Madeline Kinney and/or Maddy Glist will schedule panel prep calls 2-3 weeks prior to the event. During these prep calls, panelists and moderator will set a flow, structure, and seed questions for the discussion. 

 

AV Equipment & Electrical Needs

Any special requests must be submitted via email and approved by show management by October 9, 2025. Show management does not guarantee that it can fulfill all requests but will do their best to accommodate.

Each conference room and/or stage will be equipped with the following standard audio/visual equipment:

  • High resolution LCD projector and screen (16:9) format
  • Lavaliere microphone or handheld microphone, per speaker
  • Podium with microphone
  • Speaker timer
  • Confidence monitor
  • Slide advancer

An AV tech will also be stationed in every session room/stage to assist, and an AV Table that will have presentation preloaded, if applicable.

For more information, please contact Lauriel Wright, [email protected].

 

Speaker Registration & Benefits

 

Registration

As a conference speaker, you receive a complimentary All Access Pass to the expo and conference. You receive full access to all onsite receptions, exhibitions, entertainment and conference sessions.

Register for the event here.

 

Benefits

  • One additional guest pass, we invite you to share your experience at The Hospitality Show with a colleague. Please use the form within the Sessionboard portal to request a guest pass for your colleague, customer, or industry peer.
  • A $100 discount off any pass for your network (unlimited use). Share code: THS25SPEAKER to your network to enjoy some savings. You can begin circulating this discount straightaway.
  • All speakers have the opportunity to submit a blog and/or article to be posted on www.hotelmanagement.net to better promote their session. The articles should be between 400-500 words and contain at least one educational action item. For more information, please email Esther Hertzfeld at [email protected].

 

Hotel Discounts

We have secured several blocks of reduced-rate hotel rooms to make your trip to Denver affordable. You'll want to book early to get the best selection! Rooms are available on a first-come, first-served basis.

Click here to see rates and book your trip. 

 

Flight Discounts

We’re excited to partner with United Airlines to offer exclusive airfare discounts to The Hospitality Show! To make a flight reservation, click discount code ZR6C971721 or call the United Meetings Reservation Desk Monday–Friday at (800) 426-1122. 

 

Speaker Marketing Toolkit:

 

Event Logos:

Need other spec requirements? Please email Michelle at [email protected].

 

Email Signature Graphic:

 

Social Media:

Below are social media cover images, post graphics and sample captions you can use to promote your presence at The Hospitality Show! Be sure to use the official hashtag, #TheHospitalityShow in your posts and tag our social media accounts, so we can share your posts with our followers! Follow us on LinkedIn, Instagram, Facebook and Twitter/X.

Download Social Post Graphics:

Download Social Media Cover Images:

To help get you started, here's a few suggested posts:

  • Looking for smarter ways to streamline operations and boost profitability? Join me at #TheHospitalityShow, October 26–28, 2025 in Denver, CO! I’ll be presenting on (insert session topic). Let’s connect and explore how to operate better, innovate bolder, and drive profit.
    🔗 Learn more: www.thehospitalityshow.com
  • I’m excited to be speaking at #TheHospitalityShow 2025, a bold event reimagining the future of hospitality. Join us October 26–28 in Denver, Colorado, as we come together to operate better, innovate bolder, and drive profit.
    🔗 Get the details: www.thehospitalityshow.com
  • Ready to accelerate your hospitality business? I’ll be sharing insights on (insert session topic) at #TheHospitalityShow, October 26–28, 2025 in Denver, CO. Don’t miss your chance to operate better, innovate bolder, and drive profit with the industry’s top minds.
    🔗 Learn more: www.thehospitalityshow.com
  • Calling all fellow GMs! I’m proud to be speaking at #TheHospitalityShow, happening October 26–28, 2025 in Denver, CO at the Colorado Convention Center. I’ll be sharing insights on (insert session topic). Let’s lead the way forward, together.
    🔗 Learn more: www.thehospitalityshow.com

 

Event Description:

The Hospitality Show is where hotel owners, operators and decision-makers come together to discover innovative solutions, connect with industry leaders and unlock strategies to drive profit and elevate operations — all in three action-packed days. October 26-28, 2025 at the Colorado Convention Center in Denver, CO, peruse the 400+ vendor Show Floor, learn from 100+ industry heavyweights and mingle at parties & happy hours with your peers. Learn more at www.thehospitalityshow.com.

 

Event Listing:

The Hospitality Show
October 26-28, 2025
Colorado Convention Center
Denver, CO
www.thehospitalityshow.com

  

Let's get social!

Share with your network that you're speaking at #TheHospitalityShow this October.

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