Speaker Toolkit


The Hospitality show

We're thrilled to have you speaking at #TheHospitalityShow

Below you'll find important deadlines, points of contact, resources and more to make your participation at The Hospitality Show as seamless as possible. In addition, we've included social media graphics, caption copy, banner ads and more, that you can use to let your following know you'll be speaking at the event! Have an idea for a marketing tool that would enhance your efforts? Contact Michelle MacLeod here.

Speaker Resources

Thank you for speaking at the 2024 edition of The Hospitality Show. Your contribution to the event will make it the most successful conference yet. Below is a roundup of all of the important information you need to know to maximize your time pre-event and on-site. Plus, spread the word about your conference presentation with the helpful resources below.  

Your main points of contact: 


Speaker Important Information & Deadlines


Speaker Agreement - Coming Soon!

We require each individual speaker to sign and return a speaker agreement and speaker appearance release prior to the show. Your signed agreement confirms your intent to speak at the event. Link to review and sign your agreement to confirm your status as a speaker will be coming soon.


Headshot and Bio:

Please submit your headshot and bio for the website. We update The Hospitality Show website and mobile app with all speaker biographies and headshots. If you haven't already submitted this in your speaker agreement, please send a short bio (approximately 100 words) and a headshot (high res jpeg, .png, or .gif) as soon as possible to Kassidy Glowacki, [email protected].


Session and Profile Review:

Please review your session on The Hospitality Show website and profile to ensure accuracy. If edits need to be made, please email Leslie Warren, [email protected].


PowerPoint Deadline and Requirements: October 14, 2024

Please note: Presentations are not required. Show Management will provide a title slide if no presentation is submitted. 

All conference session content must be non-commercial and educational in nature, and the promotion of a specific person or company and/or its products or services is NOT permitted. Speakers must use the template below. 

ALL slide submissions MUST follow the requirements below:

  • Presentations must be submitted in a PDF and PPT format
  • Make sure your presentation is in 16:9 format
  • Use event template - coming soon!


AV Equipment & Electrical Needs

Any special requests must be submitted via email by September 27, 2024.  Each conference room will be equipped with the following standard audio/visual equipment:

  • High resolution LCD projector and screen (16:9) format
  • One wired lavaliere microphone
  • Podium with microphone
  • One PC laptop computer

Sounds capability is NOT provided in each room. If you will need audio for video playback, please let us know which type of video player you will be using (QuickTime, RealPlayer, Windows Media Player, etc.). For more information, please contact Kassidy Glowacki, [email protected].


Speaker Registration & Benefits



As a conference speaker, you receive a complimentary All Access Pass to the expo and conference. You receive full access to all onsite receptions, exhibitions, entertainment and conference sessions. 



  • One additional guest pass, we invite you to share your experience at The Hospitality Show with a colleague. Form to request a complimentary All Access Pass for your guest will be coming soon!
  • A $100 discount off any pass for your network (unlimited use). Share code: THS24SPEAKER to your network to enjoy some savings. You can begin circulating this discount straightaway.
  • All speakers have the opportunity to submit a blog and/or article to be posted on www.hotelmanagement.net to better promote their session. The articles should be between 400-500 words and contain at least one educational action item. For more information, please email Esther Hertzfeld at [email protected].


Hotel Discounts

We have secured several blocks of reduced-rate hotel rooms to make your trip to San Antonio affordable. You'll want to book early to get the best selection! Rooms are available on a first-come, first-served basis. 

Click here to see rates and book your trip. 

Speaker Marketing Toolkit:


Event Logos:


Banner Ads:

Need other spec requirements? Please email Michelle at [email protected]


Social Media:

Below are social media cover images, post graphics and sample captions you can use to promote your presence at The Hospitality Show! Be sure to use the official hashtag, #TheHospitalityShow in your posts and tag our social media accounts, so we can share your posts with our followers! Follow us on LinkedInInstagram, Facebook and Twitter/X.

Download Social Post Graphics:

Download Social Media Cover Images:

To help get you started, here's a few suggested posts:

  • Looking for new ways to streamline operations and drive profitability? Join me at #TheHospitalityShow, Oct 28-30, 2024 in San Antonio, TX. I'll be presenting on (insert session topic). Learn more at www.thehospitalityshow.com. 
  • I'm excited to be speaking at #TheHospitalityShow, a bold new event shaping the future of hospitality. Join me Oct 28-30, 2024 in San Antonio, TX. Learn more at www.thehospitalityshow.com.
  • Accelerate your business with the latest tips to drive profitability at #TheHospitalityShow in San Antonio, TX Oct 28-30, 2024. I'll be presenting on (insert session topic). Learn more at www.thehospitalityshow.com.


Event Description:

The Hospitality Show is a brand new event for the entire hospitality ecosystem with one shared goal: operating hotels efficiently and profitably. Join industry leaders, senior executives of hotel brands, owners, operators, management companies, developers, investors and technology partners October 28-30, 2024 at the Henry B. González Convention Center in San Antonio, TX to discover, network and accelerate your business. Peruse the 400+ vendor Expo Hall, learn from 100+ industry heavyweights and mingle at parties & happy hours with your peers. Learn more at www.thehospitalityshow.com.


Event Listing:

The Hospitality Show
October 28-30, 2024
Henry B. González Convention Center
San Antonio, TX